Class Discussions with WebEx

WebEx Primer

This document serves as a quick reference guide for WebEx Training Center session participants. Keep a printed copy at hand when you participate in Training Center sessions.

WebEx Support Contact:

AU IT Help Desk: 706-721-4000

More Quick Tips on WebEx

Before You Log into an Online Session

Set up Your Learning Environment

Secure a room for participation that has

  • • a door to control background noise and traffic flow to minimize distractions and encourages participants’ focus on the learning activities.
  • • comfortable chair(s)
  • • reliable LAN (hard-wired) Internet access
  • • fully functional speakers, especially if the conference phone system is integrated with the room’s A/V equipment

Communicate with Others

  • • Let your colleagues/co-workers know you will be in a conference (e-mail works well).
  • • Post a sign on the door to minimize interruptions and to let others know when the conference will end.

Know the Netiquette Ground Rules

  • • Keep your microphone muted when you are not speaking.
  • • Use the Chat, Raised Hand, and Emoticon tools to communicate with session panelists and hosts.
  • • If you will be using a telephone to join the conference audio, NEVER place the call on hold. (Ref. the Audio section for instructions to exit and re-join session audio.)

Joining a Session

1. Navigate to the link provided at least 15 minutes before the official start time. Chrome and Firefox are the browsers that work best.

2. Follow prompts to install WebEx plug-in(s) and to enter your name, e-mail address, and session password.

3. Choose your preferred option to join the session audio (phone line or Voice Over IP for “computer audio”).

4. Follow the instructions to join the session audio. Last Modified: 3/9/20 Center for Instructional Innovation 2

 

Choose the Right Platform for Your Purpose Meeting Center

Training Center

Event Center

Maximum Attendees

1,000 (including up to 25 video devices)

1,000

3,000

Best Uses

Informational presentations, application sharing/demos, project collaboration, and office hours/small-group consultations

Instructor-led interactive online training/instruction

Large-scale, live, online events (e.g., state of the University presentations)

Information Sharing Options

Live desktop Live application Documents (e.g., PDF, Word, etc.) Web browser Whiteboards Annotation Text chat File transfer

Live desktop Live application Documents (e.g., PDF, Word, etc.)

Multimedia (video and audio files) Web browser Whiteboards Annotation Text chat File transfer Q&A Breakout sessions (including private audio subconference)

Live desktop Live application Documents (e.g., PDF, Word, etc.)

Multimedia (video and audio files) Web browser Whiteboards Annotation Text chat File transfer Q&A