Data Governance Structure

Roles + Responsibilities

The University System of Georgia's Business Procedures Manual, in section 12.2, outlines Augusta University's requirement to appoint individuals and define the roles and responsibilities within our data governance structure. The structure will outline the accountabilities for the data assets of Augusta University to ensure compliance and proper handling.

Definitions

Domain: a domain is the broadest level of data category in the data governance structure; it is overseen by the Executive Data Trustee

Subject Area: a subject area is the second broadest level of data category in the data governance structure; it is overseen by the Data Trustee

Functional Area: a functional area is the most specific level of data category in the data governance structure; it is overseen by the Data Steward

Principal Data Steward: Principal Data Stewards (indicated below in bold) are the Data Stewards responsible for overseeing the largest and/or most sensitive datasets and who have significant external reporting responsibilities

Data Owner

The Data Owner has ultimate responsibility submission of organizational data to the USO and for the accountability of Executive Data Trustees.
Name	Title
Russell Keen	President

Executive Data Trustee

Have overall oversight for the accuracy and timeliness of submission of data in their domains to the USO Communicate unresolved issues regarding data quality, security, privacy, and compliance for data in their domain Have ultimate accountability to the Data Owner for the data in their domains
Domain	Name	Title
Academic Affairs	Jennifer Sullivan	Interim Provost and EVP, Academic Affairs
Colleges	Jennifer Sullivan	Interim Provost and EVP, Academic Affairs
Enrollment + Student Affairs	Susan Davies	EVP, Enrollment + Student Affairs
External Relations	Jack Evans	Interim EVP, Strategic Effectiveness
Finance + Administration	Yvonne Turner	EVP, Finance + Administration, Chief Business Officer
Philanthropy + Alumni	Vacant	EVP, Philanthropy, Alumni, + Engagement
Research	David Hess	Interim EVP, Research + Innovation
Strategic Partnerships	Michael Shaffer	EVP, Strategic Partnerships + Economic Development

Data Trustee

Accountable for the oversight of Data Stewards Accountable for the security, privacy, data definitions, data quality for their data subject areas Ensure compliance with the data governance policies and standards within their subject areas, serving as subject area specialists Ensure that institutional data resources are used in ways consistent with the mission of AU Communicate issues and updates in their subject areas to the Executive Data Trustees
Domain	Subject Area	Name	Title
Academic Affairs	Library Data	Brad Warren	Dean of Libraries
Academic Affairs	Instruction + Faculty Data	Zach Kelehear	Vice Provost, Instruction + Innovation
Enrollment + Student Affairs	Student Data	Amy Smith	VP, Enrollment + Student Affairs
External Relations	Marketing + Communications Data	Jennifer Scott	Interim VP, Communications + Marketing
Finance + Administration	Auxiliary Services Data	Kerri Wilson	AVP, Financial Planning + Analysis
	Facilities Data	Ron Booth	VP, Facilities
	Financial Data	Corrina Warner	VP, Finance
	Human Resources Data	Rebecca Carroll	VP, Human Resources; Chief HR Officer
	Public Safety Data	James Lyon	AVP, Public Safety; Chief of Police
Philanthropy + Alumni	Foundations Finance Data	Stephen Wertz	VP, University Foundations
Philanthropy + Alumni	Philanthropy Data	Tina Baggott	Interim VP, Development
Research	Research Data	Michael Diamond	Senior VP, Research
Strategic Partnerships	Community Service + Engagement Data	Tina Baggott	AVP, Volunteer Services + Community Engagement

Data Steward

Responsible for all the data within their functional area Should have job responsibilities including external reporting, compliance, and/or accreditation Classify, define, authorize access, and ensure standards are met related to data elements and systems in their functional area Recommend policies and establish procedures and guidelines concerning the accuracy, privacy, and integrity of the data for which they are responsible Interpret and implement federal, state, and Augusta University policies, standards, and guidelines Held accountable by Trustees Principal Data Stewards are those data stewards who are responsible for the largest, most sensitive data sets on campus. They are indicated in bold below.
Subject Area	Functional Area	Name	Title
Auxiliary Services Data	Bookstore Data	Dale Hartenburg	AVP, Campus Services; Chief Auxiliary Officer
	Dining Data	Dale Hartenburg	AVP, Campus Services; Chief Auxiliary Officer
	Parking Data	Dale Hartenburg	AVP, Campus Services; Chief Auxiliary Officer
Community Service + Engagement Data	Community Service + Engagement Data	Vanessa White	Director, Volunteer Programs and Operations
Facilities Data	Research Facilities Data	Barbara Manley-Smith	Director, Research Facilities
Facilities Data	Space Management Data	Sharon Bradish	Facilities Space Manager
Financial Data	Budget Data	Janice Chancey	Assistant Controller
	Financials Data	Janice Chancey	Assistant Controller
	Student Finance Data	Kara Sanders	Bursar
Human Resources Data	Employee Record Data	Sharri Peck	Director, Compensation, Classification and Information Systems
Instruction Data	Curriculum + Course Data	Heather Metress	Registrar; Chief FERPA Officer
	Faculty Record Data	Karen Head	Associate Provost, Faculty Affairs
	Learning Management Data	Doug Blackburn	AVP, Instruction Services
Library Data	Library Systems Data	Rod Bustos	Director, Library Technology and Systems
Marketing + Communications Data	Internal Communications Data	Jennifer Lask	Manager, Internal Communications
Philanthropy Data	Alumni Data	Michael Dotson	Senior Director, Information and Data Systems
Philanthropy Data	Fundraising Data	Michael Dotson	Senior Director, Information and Data Systems
Public Safety Data	Police Data	Harry Smith	Police Captain
Research Data	Animal Data	Tim Wilson	Information Analyst II
	Clinical Trials Data	Rebecca Lambert	Research System Administrator
	IRB Data	Tiffany Coleman	Director, Human Research Protection
	Research Admin Data	Christine Nelson	AVP, Research Operations
	Sponsored Programs Data	Cheyanna Mitchell	Interim AVP, Sponsored Program Administration
Student Data	Athletics Data	Christine Whetsel	Associate Athletic Director, Admin + Compliance
	Enrollment Management Data	Amy Smith	AVP for Enrollment Management
	Financial Aid Data	Kyle Parsons	Director, Financial Aid + Scholarships
	Graduate Admissions Data	Nathan Rice (Interim)	Director, Undergraduate Admissions
	Military Data	Stefane Raulerson	Director, Military and Veteran's Services
	Retention Initiatives Data	Mark Myers	Director, New Student and Family Transitions
	Student Affairs Data	Scott Wallace (Interim)	AVP and Dean of Students
	Student Compliance + Conduct Data	Scott Wallace	AVP and Dean of Students
	Student Health Data	Shelli Larkin	Director, Student Health Services
	Student Record Data	Heather Metress	Registrar; Chief FERPA Officer
	Student Success Data	Stanley Singleton	AVP, Student Success
	Testing and Disability Services Data	Rebecca Berger	Director, Testing and Disability Services
	Undergraduate Admissions Data	Nathan Rice	Director, Undergraduate Admissions

Data Governance Committees

Data Trustees Meeting

The Executive Data Trustees and Data Trustees will meet with the Data Governance Team annually.

This meeting will serve to update the Data Owner, Executive Data Trustees, and Data Trustees on any institution- or state-wide changes to our data governance policies and processes.

Data Steward Advisory Council

The Data Stewards Advisory Council consists of the principal data stewards (indicated above in bold), ex officio members, and the Data Governance Team. The DSAC serves as the representative body of Data Stewards and meets bi-monthly and/or as needed.

This council is responsible for defining, implementing, and managing policies and procedures for data governance and data management functions.

Data Governance Committee

The Data Governance Committee is comprised of all Data Governance Structure members (Data Owner, Executive Data Trustees, Data Trustees, Data Stewards, Data Managers, Data Custodians, and Data Analysts) and meets annually.

If there are special data governance projects or initiatives, individuals from this committee will be selected as project team members for any ad hoc committee needs.